The right accounting software automates expense tracking, quarterly tax estimates, and Schedule C preparation. Here are the best options for refund-funded startups.
Best Overall
QuickBooks
Industry standard
Best Free
Wave
$0 accounting
Best Simple
FreshBooks
Freelancer-focused
1. QuickBooks Online — Best Overall
The industry standard. Automatic bank sync, mileage tracking, quarterly tax estimates, and TurboTax integration.
- Cost: $30–$200/month
- Best for: Growing businesses with employees or inventory
- Standout: TurboTax integration for seamless tax filing
2. Wave — Best Free Option
Completely free accounting and invoicing. Credit card processing and payroll are paid add-ons.
- Cost: $0 (accounting and invoicing)
- Best for: Solo businesses on a tight budget
- Standout: Free forever, no trial period
3. FreshBooks — Best for Service Businesses
Built for freelancers and service businesses. Strong time tracking and client management.
- Cost: $19–$60/month
- Best for: Consultants, designers, writers, coaches
- Standout: Excellent mobile app for expense capture
4. Xero — Best for Multi-User
Unlimited users on all plans. Strong inventory and project tracking.
- Cost: $15–$78/month
- Best for: Businesses with multiple team members
| Software | Cost | Bank Sync | Invoicing | Tax Prep | Best For |
|---|---|---|---|---|---|
| QuickBooks | $30+/mo | Yes | Yes | TurboTax | Growing businesses |
| Wave | $0 | Yes | Yes | Manual | Budget startups |
| FreshBooks | $19+/mo | Yes | Yes | Manual | Freelancers |
| Xero | $15+/mo | Yes | Yes | Manual | Multi-user teams |
Start Tracking Expenses
Every business expense you track is a deduction you don't miss. Start before you spend your first dollar.
Try QuickBooks →Don't wait until tax season to set up accounting. By then, you've lost receipts and forgotten mileage. Set up your software the same day you form your LLC.